Exhibiting Opportunities
More bang for your buck. Exhibiting at this event is one of the most cost-effective ways for your company to reach buyers and influences across the country.
Less work, more fulfillment.
Sales leads gathered at this event require less effort to close.
Fresh faces.
Meet cutting edge health care thought leaders.
Competitive edge.
Learn how communities have worked together to pilot new initiatives and plan your own market strategy to appeal to new and emerging health care markets.
Face time.
Meeting prospects and engaging face to face is also the fastest way to build relationships.
MAXIMIZE YOUR VISIBILITY
Don't miss the chance to:
- Showcase your products and services to a wide network of healthcare leaders from across the country
- Demonstrate the value of your product to purchasers, health plans, providers and administrators. Network with peers and experts alike.
- Capitalize on this unique opportunity to discuss leading health care issues and share insights.
Exhibiting opportunities will be held during the Annual Forum from Monday, November 8 (dismantling on Tuesday, November 9). The floor plan is designed to maximize the exhibitor’s exposure to Annual Forum attendees. Breakfast, networking breaks and cocktail receptions will be held in the exhibition area.
TABLE TOP EXHIBIT FEES
Type of Exhibitor |
Price |
|---|---|
Non-Member (6' table & 1 chair) |
$5,000 |
Member* (6' table & 1 chair) |
$3,500 |
Table Tops will be assigned. Check in at the exhibitor registration desk.
Exhibiting tables can ONLY display a "pop-up". A pop-up is defined as a vertically rising, free-standing display that sits either on the table or directly on the floor. Floor space in front OR behind table is limited to an approximate total of 2 feet.
YOUR TABLE TOP INCLUDES
• Two (2) Complimentary Exhibitor Registrations
• Wastebasket
• 6' draped table
• 2 side chairs
• Company name on Annual Forum website exhibitors page with link to your website
• Company name and acknowledgement in the mobile app
• Prize incentives for attendees to visit all booths
TABLE TOP EXHIBIT HALL HOURS
INSTALLATION AND REMOVAL OF TABLE TOP EXHIBIT
Table Top will be available for installation on Monday, November 8 from 9:00 am- 11:00 am and must be ready no later than12:00 pm on Monday, November 8, 2021 for the networking luncheon. It is mutually agreed that the Exhibitor is responsible for the delivery and removal of the Exhibitor's equipment and display materials to and from the exhibit area based on the rules and regulations of the official service decorator selected. Removal of equipment and materials will take place on Tuesday, November 9, 2021 from 7:00 – 9:00 pm. Any removal or dismantling done by Exhibitors prior to the announced time will be a breach of this agreement and may result in loss of exhibitor privileges in future years. (Hours are subject to change).
Date |
Time |
Event |
|---|---|---|
Monday, November 8, 2021 |
12:00 PM - 1:00 PM |
Opening Networking Lunch |
5:30 PM - 6:30 PM |
Welcome Reception |
|
Tuesday, November 9, 2021 |
7:00 AM - 8:00 AM |
Breakfast |
9:50 AM - 10:25 AM |
Networking Break |
|
12:00 PM - 1:00 PM |
Networking Lunch |
|
2:45 PM - 3:30 PM |
Networking Break |
|
5:30 PM - 7:00 PM |
Evening Reception |
SHIPPING AND RECEIVING
Receiving Charges & Storage Fees:
The Crystal Gateway Marriott Hotel will only accept packages (3) three days prior to your function date/arrival date and we must be made aware of such deliveries in writing. Packages delivered more than (3) days before your function date/arrival date will be assessed a storage fee. The storage fee prices are as follows:
- Pallets- $100.00 per day.
- Crates/Exhibit cases over 50 lbs. - $100.00 per day.
- Exhibit cases under 50 lbs.- $25.00 per case per day.
- Package/Boxes under 25 lbs. $5.00 a Package /Box per day
- Package/Boxes over (25 lbs.+) $10.00 a Package/Box per day.
Shipments being delivered to the Crystal Gateway Marriott MUST be addressed as follows:
Crystal Gateway Marriott Hotel
1700 Richmond Highway
Arlington, Virginia 22202
Attn: Event Managers Name
Attn: Guest Name
Hold For: Group Name, On Property Contact Name
Arrival Date: Contact Arrival Day and Date
The Crystal Gateway Marriott will not assume any responsibility for the damage or loss of merchandise sent to the Hotel for storage. Shipping charges apply for both incoming and outgoing packages.