EXHIBITOR OPPORTUNITIES
Don't miss the chance to:
- Showcase your products and services to a wide network of healthcare leaders from across the country
- Demonstrate the value of your product to purchasers, health plans, providers and administrators. Network with peers and experts alike.
- Capitalize on this unique opportunity to discuss leading health care issues and share insights.
Exhibiting opportunities will be held during the Annual Forum from Monday, November 13 (dismantling on Tuesday, November 14). The floor plan is designed to maximize the exhibitor’s exposure to Annual Forum attendees. Breakfast, networking breaks and cocktail receptions will be held in the exhibition area.
MAXIMIZE YOUR VISIBILITY
More bang for your buck.
Exhibiting at this event is one of the most cost-effective ways for your company to reach buyers and influences across the country.
Less work, more fulfillment.
Sales leads gathered at this event require less effort to close.
Fresh faces.
Meet cutting edge health care thought leaders.
Competitive edge.
Learn how communities have worked together to pilot new initiatives and plan your own market strategy to appeal to new and emerging health care markets.
Face time.
Meeting prospects and engaging face to face is also the fastest way to build relationships.
TABLE TOP EXHIBIT FEES
Type of Exhibitor |
Early Bird Price until Friday, September 15, 2023 |
Standard Pricing |
|---|---|---|
Non-Member (6' table & 2 chairs) |
$5,900 |
7,500 |
Member* (6' table & 2 chairs) |
$3,900 |
5,500 |
Table Tops will be assigned. Check in at the exhibitor registration desk.
Exhibiting tables can ONLY display a "pop-up". A pop-up is defined as a vertically rising, free-standing display that sits either on the table or directly on the floor. Floor space in front OR behind table is limited to an approximate total of 2 feet.
YOUR TABLE TOP INCLUDES
• Two (2) Complimentary Exhibitor Registrations
• Wastebasket
• 6' draped table
• 2 side chairs
• Company name on Annual Forum website exhibitors page with link to your website
• Company name and acknowledgement in the mobile app
• Prize incentives for attendees to visit all booths
INSTALLATION AND REMOVAL OF TABLE TOP EXHIBIT
Table Top will be available for set up on Monday, November 13 from 9:00 am- 11:00 am and must be ready no later than 12:00 pm on Monday, November 13, 2023 for the networking luncheon. It is mutually agreed that the Exhibitor is responsible for the delivery and removal of the Exhibitor's equipment and display materials to and from the exhibit area. Strike down of equipment and materials will take place on Tuesday, November 14, 2023 from 7:00 – 9:00 pm. Any removal or dismantling done by Exhibitors prior to the announced time will be a breach of this agreement and may result in loss of exhibitor privileges in future years. (Hours are subject to change).
Date |
Time |
Event |
|
|---|---|---|---|
Monday, November 13, 2023 |
|
Tabletop Setup |
|
12:00 PM - 1:00 PM |
Opening Networking Lunch |
||
5:15 PM - 6:30 PM |
Welcome Reception |
||
Tuesday, November 14, 2023 |
7:00 AM - 8:00 AM |
Breakfast |
|
9:20 AM - 9:50 AM |
Networking Break |
||
11:55 AM - 12:55 PM |
Networking Lunch |
||
2:55 PM - 3:25 PM |
Networking Break |
||
5:30 PM - 6:30 PM |
Evening Reception |
||
6:30 PM - 8:00 PM |
Tabletop Dismantle |
SHIPPING AND RECEIVING
Each sponsor/exhibitor is responsible for scheduling inbound and outbound shipments with the hotel shipping and receiving department. In your email to the shipping and receiving department, please provide the following information:
- Company Name
- Package Tracking numbers
- Approval for National Alliance Staff to sign for receipt of your packages to the exhibit hall
Crystal Gateway Marriott Shipping and Receiving (703) 271-5162
WASGWSECURITY@Marriott.com (Copy mcornejo@nationalalliancehealth.org )
Packages delivered more than (3) days before your function date/arrival date will be assessed a storage fee. The storage fee prices are as follows:
-
- Pallets- $100.00 per day.
- Crates/Exhibit cases over 50 lbs. - $100.00 per day.
- Exhibit cases under 50 lbs.- $25.00 per case per day.
- Package/Boxes under 25 lbs. $5.00 a Package /Box per day
- Package/Boxes over (25 lbs.+) $10.00 a Package/Box per day.
Receiving, Delivery & Handling Fees:
The Crystal Gateway Marriott Hotel will accept shipments to the Hotel on your behalf. Delivery & Receiving charges are for any items shipped to the hotel and processed by Hotel staff at the Loading Dock. Delivery & Handling charges are for any item that is delivered by Hotel staff and or received by Hotel staff to be shipped out of the Loading Dock.
-
- Flat Envelopes No Charge
- lbs. to 1.0 lbs. $3.00 per item
- lbs. to 10 lbs. 7.00 per item
- 10.1 lbs. to 20 lbs. $10.00 per item
- 20.1 lbs. to 30.0 lbs. $15.00 per item
- 30.1 to 40.0 lbs. $20.00 per item
- 40.1 to 50.0 lbs. $25.00 per item
- 50.1 to 60.0 lbs. $30.00 per item
- 60.1 lbs. to 70.0 lbs. $35.00 per item
- 70.1 lbs. & greater $40.00 per item
- $35.00 per display case in and out. per item
- $75.00 per small shrink wrapped pallet under 150 lbs in and out. per item
- $75.00 per small crate under 150 lbs in and out per item
- $150.00 per shrink wrapped pallet over 150 lbs in and out. per item
- $150.00 per crate over 150 lbs in and out. per item
**If you ship boxes to the hotel please confirm your boxes were received by contacting Shipping and Receiving at (703) 271-5162. Hotel shipping and Receiving staff will bring boxes to the exhibit area at the designated set-up time. If you need them prior to this time, please contact the Shipping and Receiving department directly.
Outbound Shipments
Each sponsor/exhibitor must attach a pre-paid shipping label on outgoing boxes and schedule a pick-up for your specific carrier.
All items must be removed from the exhibit booth and transferred to the hotel front desk to await carrier pick-up. Scheduled Pick-up fees per item:
-
- FedEx Express, Ground or Home $20 per scheduled pick-up
- UPS Ground $20 per scheduled pick-up
- Next Day Air $20 per scheduled pick-up
- Next Day Air Saver $20 per scheduled pick-up
- 2 Day $20 per scheduled pick-up
- 3 Day $20 per scheduled pick-up
- Crates/Oversized bulky pallets $75 per scheduled pick-up
The Crystal Gateway Marriott will not assume any responsibility for the damage or loss of merchandise sent to the Hotel for storage. Shipping charges apply for both incoming and outgoing packages.