EXHIBITOR OPPORTUNITIES
Unlike traditional industry events, the Annual Forum is centered on employer priorities and action oriented dialogue. Exhibitors are positioned within conversations that matter, where insight turns into strategy and partnerships drive measurable results.
TABLE TOP EXHIBIT FEES
Type of Exhibitor |
Early Bird Price ends Friday, September 25, 2026 |
Standard Pricing |
|---|---|---|
Non-Member (6' table & 2 chairs) |
$7,080 |
9,000 |
Member* (6' table & 2 chairs) |
$4,680 |
6,600 |
Table Tops will be assigned. Check in at the exhibitor registration desk.
Exhibiting tables can ONLY display a "pop-up". A pop-up is defined as a vertically rising, free-standing display that sits either on the table or directly on the floor. Floor space in front OR behind table is limited to an approximate total of 2 feet.
YOUR TABLE TOP INCLUDES
- Complimentary WIFI in the meeting space only
- Two (2) Complimentary Exhibitor Registrations
- Wastebasket
- 6' draped table
- 2 side chairs
- Company name on Annual Forum website exhibitors page with link to your website
- Company name and acknowledgement in the mobile app
- Prize incentives for attendees to visit all table tops
SHIPPING AND RECEIVING
Each exhibitor is responsible for coordinating inbound and outbound shipments directly with the hotel’s Shipping & Receiving department. To ensure proper handling, all shipments should be clearly labeled and scheduled within the hotel’s accepted delivery window.
Shipping & Receiving Contact
Shipping & Receiving Contact
Crystal Gateway Marriott Shipping & Receiving
Phone: (703) 271-5162
Email: WASGWSECURITY@Marriott.com
Shipping Address
Shipments being delivered to the Crystal Gateway Marriott MUST be addressed as follows:
Attn: Person Receiving Package Crystal Gateway Marriott
1700 Richmond Highway
Arlington, Virginia 22202 Hold For: Exhibitors Group Name / National Alliance of Healthcare Purchaser Coalitions (Exhibitor Material)
Arrival Date: Contact Arrival Day & Date
All package deliveries are subject to ID verification. Please have a picture ID with your name at the time of delivery as well as the package tracking number. Packages will not be released without proper ID verification.
Delivery Timeline & Storage Charges
The Hotel will only accept packages three (3) days prior to your function date and must be made aware of such
deliveries by emailing WASGWSECURITY@Marriott.com
In your email to the shipping and receiving department, please provide the following information:
- Company Name
- Package Tracking numbers
- Approval for a National Alliance Staff to sign for receipt of your packages to the exhibit hall
Shipments received earlier than three day window will be subject to storage fees.
- Pallets- $150.00 flat fee.
- Crates/Exhibit Cases over 50 lbs. - $150.00 flat fee.
The Crystal Gateway Marriott Hotel will accept shipments to the Hotel on your behalf. Delivery & Receiving charges are for any items shipped to the hotel and processed by Hotel staff at the Loading Dock. Delivery & Handling charges are for any item that is delivered by Hotel staff and or received by Hotel staff to be shipped out of the Loading Dock.
The Crystal Gateway Marriott does not have a general pickup schedule for the Loading Dock by carriers. A pick-up must be scheduled with the carrier for any and all outgoing packages from the hotel before the group checks out.
- Flat Envelopes: $4.00
- 0.00 lbs. to 1.0 lbs. $4.00 per item
- 1.1 lbs. to 10 lbs. $10.00 per item
- 10.1 lbs. to 20 lbs. $15.00 per item
- 20.1 lbs. to 30.0 lbs. $25.00 per item
- 30.1 to 40.0 lbs. $30.00 per item
- 40.1 to 50.0 lbs. $35.00 per item
- 50.1 to 60.0 lbs. $40.00 per item
- 60.1 lbs. to 150 lbs. $55.00 per item
$150.00 per shrink wrapped pallet or Crate over 150 lbs. in and out. per item
If you ship boxes to the hotel please confirm your boxes were received by contacting Shipping and Receiving at (703) 271-5162. Hotel shipping and Receiving staff will bring boxes to the exhibit area at the designated set-up time. If you need them before this time, please contact the Shipping and Receiving department directly.
